Data Entry Specialist
Pavago United States
Pay not stated
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About the role
Data Entry Specialist (Excel / CRM / High Accuracy) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.
This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.
If you’re detail-obsessed and catch mistakes others miss, this role fits you well.
What You’ll Do
Data Entry & Accuracy (Core Focus)
Enter and update records in:
Salesforce
HubSpot
Airtable
Excel / Google Sheets
Cross-check entries against:
Invoices
Contracts
Customer and HR records
Identify and fix:
Duplicate records
Missing data
Formatting inconsistencies
Data Cleaning & Maintenance
Standardize datasets using:
Filters
Pivot tables
Formulas
Apply consistent:
Naming conventions
Categories
Data structures
Perform weekly audits to maintain data quality
File & Record Management
Organize and maintain files in:
Google Drive
Dropbox
Microsoft SharePoint
Ensure all files are:
Structured
Searchable
Version-controlled
Audit-ready
Reporting & Cross-Team Support
Generate daily/weekly reports:
Transaction logs
Status updates
Data audit summaries
Support:
Finance (AR/AP entries)
Sales (lead/contact updates)
HR (employee records)
Compliance & Data Security
Maintain strict confidentiality of sensitive data
Ensure compliance with:
GDPR
HIPAA
CCPA
Process Improvement
Identify recurring data issues
Recommend:
Automation opportunities
Better templates
Improved workflows
Help reduce manual errors over time
What Makes You a Strong Fit
You notice errors instantly
You are highly consistent and disciplined
You are comfortable with repetitive, high-volume work
You take ownership of data accuracy
Required Experience & Skills
1–2 years of data entry, clerical, or admin experience
Strong proficiency in:
Excel / Google Sheets (filters, pivots, formulas)
Experience with CRMs like:
Salesforce or HubSpot
High typing speed with strong accuracy
Strong attention to detail
Nice to Have (Top Candidates)
Experience in high-volume environments (finance, e-commerce, healthcare)
Basic SQL or scripting knowledge
Familiarity with data cleaning tools
Exposure to compliance-heavy workflows
What a Typical Day Looks Like
Enter and update data across CRM and spreadsheets
Audit records for accuracy and completeness
Clean datasets (duplicates, missing fields, formatting)
Cross-check data with source documents
Generate reports for internal teams
Organize and maintain digital records
In short:
You ensure the business can trust its data 100% of the time .
Key Metrics (KPIs)
Typing accuracy ≥ 98%
Error rate < 1%
Same-day or next-day data updates
Reports delivered on time
Clean, structured, audit-ready datasets
Why This Role Stands Out
Clear, structured work environment
High ownership over data quality
Direct impact on business decisions
Opportunity to grow into:
Data Analyst
Operations Analyst
Reporting Specialist
Apply Now
If you:
Care about precision
Work fast without sacrificing accuracy
Take pride in clean, organized data
This role is a strong fit.
Posting text as published by Pavago.
The evidence behind this listing
- Workplace
- Remote Matched in posting text
- Seniority
- Not established
- Employment type
- full time
- Location as listed
- United States
- Technology
- excelgoogle sheetssalesforcehubspotairtable
Pay and work authorization
- Stated pay
- Not stated
- Visa sponsorship
- Not stated
- Security clearance
- Not required
- Citizenship
- Not required