Procurement Support Specialist

About the role

Overview

Procurement Support Specialist

Job Summary: Reporting to the Director of Procurement, the Procurement Support Specialist is responsible for procuring supplies, equipment, and services needed by the company. This role manages the end-to-end procurement process to ensure necessary materials are available in a timely and cost-effective manner while maintaining quality standards. The ideal candidate will bring familiarity with medical aesthetic products and services, supporting the operations and support team in driving cost savings across a dermatology and aesthetic practice environment.

This is a remote position, but to be considered, candidates must live in one of the following states: PA, MD, VA, NC, GA, TN or FL.

Salary range: $50,000-65,000, depending upon experience

Responsibilities

Duties/Responsibilities:

Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items

Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines

Utilize and maintain expertise in the Procure to Pay system

Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing

Address supplier and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues

Implement new procurement systems and processes

Promote a culture of procurement accuracy and process compliance

Assist in reconciling and expediting orders as needed

Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA

Track orders and investigate vendor-related problems

Develop procurement KPIs and exception-based reporting to ensure accurate procurement information

Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles

Support monthly and annual KPI reporting and non-labor expense management initiatives

Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions

Perform other duties as assigned

Qualifications

Required Skills/Abilities:

Strong collaboration skills with sound judgment and decision-making abilities

Familiarity with medical aesthetic products, services, and key vendors preferred

Exceptional attention to detail and accuracy, particularly around product specifications and expiration management

Ability to effectively prioritize tasks in a fast-paced, multi-location environment

High level of integrity and professionalism

Proficiency in spreadsheets and data analysis

Adaptability to changing business needs and evolving product portfolios

Excellent verbal and written communication skills

Understanding of risk management principles, including cold-chain and controlled substance compliance

Strong time management skills

Licensure/Certifications/Education

Education and Experience:

2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred

Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus

Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Ability to lift up to 15 pounds as needed

Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits:

Medical, Dental & Vision insurance – effective 1st of the month after date of start

Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1st of the month following date of hire

Company provided Basic Life/AD&D insurance

Paid time off

Paid holidays

Retirement Savings account

Employee discount on cosmetic services and products

Posting text as published by Aadermatology.

The evidence behind this listing

Workplace

Remote Employer field

Seniority

Not established

Employment type

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Location as listed

Owings Mills, MD, US

Pay and work authorization

Stated pay

Not stated

Visa sponsorship

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Security clearance

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Citizenship

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